European conference of the Czech Presidency of the Council of the EU
TOWARDS eENVIRONMENT
Opportunities of SEIS and SISE: Integrating Environmental Knowledge in Europe | March 25-27, 2009 | Prague, Czech Republic
www.e-envi2009.org

Conference Affairs | Guide for oral presentations

HOW TO PREPARE YOUR PRESENTATION

PowerPoint Instructions

  • Please use the Microsoft PowerPoint 97-2003 (*.ppt), to guarantee they will open successfully on an on-site PC.
  • We recommend you to save your PowerPoint presentation using PPT format instead of PPS format.


Pictures/Videos

  • JPG images are the preferred file format for inserted images.
  • GIF, TIF or BMP formats will be accepted as well.
  • Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 200 dpi are not necessary and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images.
  • We cannot provide support for embedded videos in your presentation; please test your presentation with the on-site PC several hours before your presentation. Generally, the MPEG-1 format should work with no difficulties.


Movies / Videos

  • Movies or videos that require additional reading or projection equipment (e.g., VHS cassettes) will be not accepted.


Fonts

  • Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout / style of your presentation.
  • Suggested fonts: Arial, Times New Roman, Tahoma.
  • If you insist on using different fonts, these must be embedded into your presentation by choosing the right option when saving your presentation, see details below:
    • Click on „File“, then „Save As“;
    • Check the „Tools“ menu and select „Embed True Type Fonts“.

 

TRANSFER OF YOUR PRESENTATION

How to save your presentation

  • Please submit your presentation in one of the following disc or medium:
    • CD-ROM (CD-R/RW) , DVD-ROM (DVD±R/RW);
    • USB flash disc.
  • Save all files associated with your presentation (PowerPoint file, movie / video files, etc.) to one folder / location.
  • In case you are presenting more than one presentation during the congress, save different presentations to different folders and name them clearly to avoid on-site misunderstandings and problems.
  • Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation.
  • DVD-RAM - will not be available.


How to submit your presentation

  • Please come to the Speakers´ Ready Room at least 1,5 hours before the beginning of your session. In case your speech has been scheduled for morning session please come to the Speakers´ Ready Room one day before the day of your presentation.
  • Speakers´ Ready Room will be situated on the third floor in the room called Thames.
  • Opening Hours:
    • Wednesday, March 25, 2009         8:00 – 18:00
    • Thursday, March 26, 2009         8:00 – 18:00
    • Friday, March 27, 2009               8:00 – 12:00

 

OTHER INFORMATION

  • You can either control / move slides during your presentation on your own (by remote control PowerPoint) or your can ask the projectionist to do it on your behalf – in that case, please use words „Next slide“ or „Previous slide“ to instruct the technician (projectionist).
  • Your own laptop for the presentation will be not accepted.
  • All speakers are requested to keep the time of their presentation.

 

© IBA 2008